Execution: Scheduling and Logistics

By Kris Domich  |  Posted 2010-07-07 Print this article Print

Execution: scheduling and logistics

Compared to planning, move execution can be surprisingly less painful, especially with the right logistics partner. While it is possible for an organization to perform the necessary discovery, arrive at a solid set of move bundles and develop a timeline, few organizations specialize in the complexities of scheduling, managing and coordinating the logistics of data center relocation.

Scheduling requires tight coordination with business units and application owners. The schedule must be governed by the organization's tolerance for downtime of the application or service that is moving.

Downtime begins when the application or database is taken offline-and includes the time necessary to relocate assets, perform and verify a backup, replicate data (when required), power down the system, pack and transport, rerack and reinitialize. Within this timeline, a rollback plan must also be factored.

Some platform vendors may require you to have vendor assistance with powering down and reinitializing a system. This fee-for-service arrangement-often referred to as recertification-is required so that there is no lapse in warranty and maintenance. Many equipment vendors will offer relocation services, which include the recertification service.

However, it behooves an organization to compare the costs of an OEM move versus a non-OEM move with recertification services taking place after the fact. When using a proven relocation partner in conjunction with an OEM for recertification, risk is appropriately mitigated and the costs are commonly reduced.

Insured and secure transportation of assets is also critical to risk mitigation. Data center assets differ from furniture in the way they must be handled, packed, secured and shielded from electrostatic and electromagnetic damage. As such, only qualified personnel and the appropriate packing materials should be used when transporting data center equipment.

Any party transporting data center assets must provide full replacement value insurance for theft, damage, or loss. Plus, this insurance must be applied to each conveyance (that is, each vehicle or vessel transporting equipment) as opposed to tying the insurance to the event itself, which may be comprised of multiple conveyances.

The industry average default insurance is approximately 60 cents per pound of cargo, which won't cover the loss of any data center asset. Ensure that your carrier or relocation partner can provide conveyance-based insurance equal to or greater than the value of the conveyed assets.

Kris Domich is the Principal Consultant of Data Center Solutions for Dimension Data North Americas. Kris has over 16 years of technical and consulting experience in data center migration, design, management and operations. His data center migration clients include many Fortune 100 companies as well as federal, state and local agencies. In addition to the United States, his repertoire spans continents, with significant experience in Europe, Middle East, Asia, Australia and Latin America. Recognized globally for a strong business acumen and profound technical knowledge, Kris has served as a direct advisor to the executive leadership of numerous Global 1000 companies. Kris is a regular speaker at international trade shows and events, and often publishes articles on data center design, electro/thermal considerations, virtualization and other data center trends. He can be reached at kris.domich@us.didata.com.

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