MS SharePoint Server Answers Collaboration Questions

By Jim Rapoza  |  Posted 2006-06-05 Print this article Print

eWEEK Labs: Judging by the beta version, Office SharePoint Server 2007 will be a welcome upgrade.

What is the glue that binds the client components of Microsofts next-generation productivity suite, Office 2007? How will office workers share data, files and knowledge collaboratively? Is there a Microsoft solution for building portals, enterprise Web sites and records repositories? And does Microsoft have a product that provides Web 2.0 capabilities such as blogging, wikis and social networking?
When Microsoft ships Office 2007 early next year, there will be one answer to all of these questions: Office SharePoint Server 2007.
During our tests of the beta, eWEEK Labs found that Office SharePoint Server 2007 will be a welcome upgrade from previous versions of the platform, although there isnt as massive a change in this application as weve seen in many of the other Office components. One of the biggest additions in this release of SharePoint Server—which is available now at—is a cornucopia of new template options for quickly building a wide variety of Web sites, portals and community pages. In tests, we were able to use these templates to build everything from robust records repositories to capable document management systems to personal pages with blogs and tools for identifying affinity workers or portal users. A welcome new feature in SharePoint comes without the need for any user customization: By default, all pages and content created in SharePoint can be delivered to mobile devices in a text format. Will SharePoint be Microsofts sleeper hit? Click here to read more. A new interface for the management of the portal component of SharePoint Server centralizes many tasks and adds drag-and-drop usability to portal administration. New roll-up capabilities make it much easier for users to track and view all documents, pages and linked sites within the overall platform. Content creation for users has also been improved with more robust workflow and versioning capabilities. The WYSIWYG editing capabilities are now provided as an in-line option for users, meaning that pages can be edited in context rather than in a separate editing form. Some of our favorite capabilities in this beta of SharePoint Server are in the much-improved workflow and routing features, which provided very deep and flexible options for routing documents and files through review and auditing processes. And the new records-repositories features add solid capabilities for enforcing content policies, controlling access to content, and tracking and auditing all usage of core records. Read more here about Microsofts SharePoint applications. Office SharePoint Server 2007 has gotten a lot of attention for its supposedly new search features. In our tests, however, the search showed only minor improvement over previous versions, mainly in better awareness and integration with other content areas. We did like the Content Scopes feature, which let us more effectively narrow and filter specific sets of data. As is the case with much of Office 2007, many of the new features and capabilities in the new SharePoint Server rely on integration with other parts of Office—for example, improved forms through integration with InfoPath, improved analytics through integration with Excel, e-mail records management and archiving through integration with Exchange, and so on. SharePoint Server 2007 will be a separate purchase. Microsoft has not announced pricing, but the current version, SharePoint Portal Server 2003, is priced at $5,619, with five client access licenses. Check out eWEEK.coms for more on IM and other collaboration technologies.
Jim Rapoza, Chief Technology Analyst, eWEEK.For nearly fifteen years, Jim Rapoza has evaluated products and technologies in almost every technology category for eWEEK. Mr Rapoza's current technology focus is on all categories of emerging information technology though he continues to focus on core technology areas that include: content management systems, portal applications, Web publishing tools and security. Mr. Rapoza has coordinated several evaluations at enterprise organizations, including USA Today and The Prudential, to measure the capability of products and services under real-world conditions and against real-world criteria. Jim Rapoza's award-winning weekly column, Tech Directions, delves into all areas of technologies and the challenges of managing and deploying technology today.

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