YouSendIt makes e-mailing large, sensitive files secure and manageable by avoiding the pain of using FTP clients and servers.
The idea behind YouSendIt's namesake technology is to make
the chore of sending files, especially large or sensitive files, easier and
safer than it would be just attaching the files to an e-mail. There are a lot
of reasons for doing this, the most obvious is that many e-mail servers have
limits on how large a file can be attached to an e-mail, so if what you're
sending is too big, you're out of luck.
A less obvious reason is that e-mail attachments aren't
really very secure. Anyone with access to the e-mail server can open your
attachment and examine it. This might be OK if the attachment is a photo of
your Great Dane, Twinkie. But it's less OK if the attachment is a patient
medical record or credit card information.
For images of YouSendIt in action, click here.
The reason YouSendIt exists is to provide a way to get
large, numerous or sensitive files from one place to another securely and
easily. It's designed to avoid both the pain of using an FTP client and server
for large files and the security issues of all file transfers by managing the
process in a way that's intuitive, encrypted and reasonably fast.
And YouSendIt proved to be a great solution for companies
that need to send files securely, especially large files. But if you are running
Windows 7, especially the 64-bit version, beware: You'll probably have to be
satisfied with the Web interface. The available applications and plug-ins won't
necessarily work for you in Windows 7, especially in the 64-bit version,
although a company representative did say that an update is in the works.
I tested the corporate version of YouSendIt (there are also versions
for small and midsize businesses, and for individuals, including a
"Lite" version that's free). The corporate version, designed for
enterprise use, allows you to give employees in your organization access to the
file transfer capabilities of YouSendIt. You can also appoint other
administrators and track the usage levels of individual users or groups of
users. With YouSendIt, you can create groups of users in whatever manner you
wish, such as by job function, location or some other criterion. (Each group
will need a group e-mail address.)
The corporate version also includes a drop box feature that lets those
outside your organization send material to you in the same way you'd send
material, but without having access to your YouSendIt account.
Pricing for the corporate suite for five users is $16.99 per
month per user or $999.99 per year; for 10 users, $12.50 per month per user or $1,499.99
per year; for 15 users, $11.00 per month per user or $1,999.99 per year; for 20
users, $10.00 per month per user or $2,499.99 per year; and for 25 users, $9.99
per month per user or $2,999.99 per year. Larger licenses are negotiated
In its most basic mode, YouSendIt is a Website that includes
a form on which you can add the e-mail addresses of your intended recipients, a
subject line and any comments, in addition to an upload function that lets you
choose the files on your computer (or an attached server) to be sent. It also
gives you the option of receiving a return receipt, and using a password and automatic
tracking. A simple click on "Send" and the file is on its way. Your recipients
will get a link to the file, which they can download to their computer. If you chose
to be notified of delivery, you'll receive an e-mail message confirming the files
you sent made it to their destination.
Because of its store-and-forward nature, the YouSendIt
process adds to your convenience by not requiring that recipients be around to
receive the file. They can go to the site within the time limit you set and get
the file at their convenience.