INSIDE WIRELESS: Separation of Business and Personal Information-Some Personal Observations
title=Separating Files, Apps, E-Mail, Contacts, Calendars}The hard part was dealing with Outlook. I had one master contact and calendar PST folder and seven different (offline) PST files that held over 100,000 e-mails in over 2,000 folders. Trying to rip this apart was a very big challenge. Take a look at the first diagram below (Figure 1). It shows how I dealt with the major segments of information, at least at a high level. I now am operating with two notebook PCs sitting side by side (see photo below). On the Frost & Sullivan Dell Latitude, I am using Outlook (even though the corporate standard is Lotus Notes), which retains my 100,000 e-mails, 2,000-plus client folders and other PST files (except for the PST files that contained personal information that I transferred to the Acer TravelMate). The second diagram below (Figure 2) is a screenshot, using Windows Explorer, of the contents of the Frost & Sullivan system as it presently stands. It shows the Gerry's Data folders, the major folders for my Frost & Sullivan work, and the contents of the Outlook PST folder sorted by file size. There's over 10GB of e-mail. The personal system has a similar structure, except that it contains no Frost & Sullivan folders. But it does contain folders for digital photos (38,000 of them), videos and the personal Outlook PST files. I had been using Plaxo to maintain my business contacts (using email@example.com) and a separate Plaxo identity for my personal contacts (using firstname.lastname@example.org). I have recently abandoned that since my over 7,000 contacts cause my systems to run very slowly when Plaxo is installed. And, with so many contacts, I get inundated with people wanting to connect to me. (I plan to write about Plaxo and what I think the company should do in a separate column.) I would like the Contacts and Calendar on the two systems to be kept in sync, and I may try to do that using a synchronization application. But, right now, they have overlapping information. Sharpcast plans to offer such sync soon, and Apple has just announced MobileMe, which can keep Outlook Contacts and Calendar in sync between multiple systems. That's a "to do" for me some time in the next few months.
Separating the files and applications was the easy part. I transferred my personal files from my Frost & Sullivan-issued Dell Latitude over to my new personal notebook PC-an Acer TravelMate (thanks to Acer PR).