Printer maker Xerox educates school districts on how they can reduce their printing costs through Enterprise Print Services (EPS), part of the company's managed print services (MPS) portfolio.
The Rialto Unified School District signed on for imaging solutions specialist Xerox's Enterprise Print Services
in a plan to save hundreds of thousands of dollars in document-related
costs. Using Xerox's print governance feature, the newest addition to
the company's managed print services (MPS) portfolio, Rialto said it
hopes to increase savings to nearly half a million dollars by better
managing print across its 25 buildings in California.
Rialto's five-year EPS contract will bring multiple print budgets and
output devices, like printers, copiers and fax machines under Xerox
management. Using print governance, Rialto will implement automated,
rules-based settings that help staff make smarter printing decisions.
For example, when a teacher hits print on a 250-page document, a
notification appears advising them that the print job would cost less
if sent to the school's print center instead of a printer in the main
office. Xerox said print governance means Rialto could set budget
guidelines for teachers and departments, better empowering school
district employees to manage printing costs during the school year.
"With stretched budgets and staff we can't be doing what others can do
more efficiently and more cost-effectively," said the school's deputy
superintendent, Joseph Davis. "As a strategic partner, Xerox is solving
our business problems so we can stay focused on educating our 27,000
students - and saving valuable budget dollars that can now be
redirected to student programs and employee retention."
Xerox's EPS plan manages all elements of an organization's print
infrastructure, from the office to the in-house print center to the
virtual workplace. The services are designed to improve environmental
sustainability, protect valuable information and support regulatory
compliance, improve device availability and increase employee
satisfaction and accelerate business innovation through automated
At school sites, onsite Xerox document advisers will also help the
district further environmental initiatives by capturing existing paper
records and converting them to digital documents using Xerox DocuShare,
a content management solution that allows information to be shared and
stored online. John Kelly, Xerox's president of the North American
global document outsourcing division, said the public sector is
discovering the MPS opportunity. "Schools, universities, counties and
state governments are reaping the cost savings and efficiency benefits
of letting us manage print for them while they focus on their core
business," he said.
Nathan Eddy is Associate Editor, Midmarket, at eWEEK.com. Before joining eWEEK.com, Nate was a writer with ChannelWeb and he served as an editor at FierceMarkets. He is a graduate of the Medill School of Journalism at Northwestern University.