Thirty-four percent of employees say they spend on average up to 2 hours a day searching for emails.
a survey of 1,237 employees across a variety of disciplines, software developer
Oasys found that a full 96 percent of employees believe their companies face
some level of legal risk associated with poor email management, with one in
five saying their company faces "high risk."
survey results of the company's September 2011 Business Behavior & Email
Management Project show that time constraints during the e-discovery process
are indeed a major factor, revealing that more than a third of business professionals
are losing 2 hours or more every day searching for emails that are hard to
find. Thirty-four percent of employees surveyed said they spend on average up
to 2 hours a day searching for emails, while 8.4 percent spend up to 3 hours a
day in the process.
most companies don't understand are the costly challenges associated with
having a disorganized email system in the event of litigation," said attorney
Joseph Dennis. "In some cases we've seen companies fined by regulatory agencies
as much as $700,000 for not being able to produce specific emails under very
tight timeframes imposed by the courts during the e-discovery process."
the volume of email set to increase, the problem is projected to get much
worse, the Oasys study suggested. According to a report by The Radicati Group,
a technology market research firm, the number of email users is estimated to
rise to 1.9 billion by 2013, and many companies have still failed to implement
effective solutions to handle the constantly increasing volumes.
departments simply aren't prepared to handle the exploding volume of data they
are seeing and often end up imposing inbox size limits on the individual users,
contributing to the problem of misplaced email," said Alec Milton, CEO of Oasys
business professionals say they are spending an overwhelming amount of time
looking for emails, an alarming 87.9 percent admitted to having deleted
important emails due to inbox size limits. IT research firm IDC estimated the
cost of identifying and handling information during the e-discovery process to
be between $12 billion and $22 billion.
a survey of 830 information technology, security and compliance professionals,
more than half said improper email use by employees is the main cause of data
leaks within their organization, the Ponemon Institute said in a recent report.
The study, sponsored by email encryption vendor Zix, looked at the risk to
confidential information transmitted by email.
69 percent said employees have violated security policies and frequently send
sensitive information through insecure email channels, and 60 percent use
personal Webmail accounts to send corporate information, the survey found.
About 63 percent believe employees mistakenly send confidential information to
recipients outside the workplace. In addition, 70 percent of the compliance and
security professionals surveyed are concerned about data lost via email on