Will New UI Secure Office Users?

By Anne Chen  |  Posted 2005-10-24 Print this article Print

Analysis: The next version of Windows Office is more than an upgrade; it's a significant departure in user interface and design than previous iterations.

When Microsoft Corp. releases its next Office productivity suite in the second half of next year, it will unleash the most dramatic Office upgrade IT managers have seen since Office 95.

Code-named Office 12, the update doesnt just signify a departure from Office 2003 but also a radical change in the user interface and in the look that Microsoft has consistently offered for years to users of its Windows-based applications.

Although the revamp will help Microsoft set Office apart from open-source competitors such as the OpenOffice.org Projects OpenOffice.org 2.0, the dramatic changes in the look and feel of the productivity suite run the risk of alienating users who are accustomed to the classic Microsoft Office interface.

To read more about OpenOffice.org 2.0, click here. Office continues to dominate on corporate desktops, but lower-priced and open-source alternatives are beginning to gain ground.

With competitors releasing lower-cost alternatives that mimic Office and use its native file formats, Microsoft has been working to differentiate Office 12 with enhancements that are intended to increase user productivity, ease collaboration and improve business document management.

One of the biggest changes users will see in Office 12 is the advent of the "ribbon." The new interface does away with drop-down menus and tool bars, replacing them with a ribbon of frequently used commands. The ribbon offers different command options depending on the task a user is performing.

Another key change is the "galleries" feature, which will give users a visual representation of the types of formatting they can make in a document. For example, a user who wants to change the margins in a document could go to a gallery for an image of what such a change would look like, rather than making several changes to items in a dialog box.

A radical new interface isnt the only thing Microsoft has been working on. At Microsofts Professional Developers Conference, held in Lost Angeles last month, Microsoft demonstrated to developers the potential of the WWF (Windows Workflow Foundation), although thats still over the horizon.

To read more about WWF, click here. And, earlier this month, the software company announced that Office 12 will support Adobe Systems Inc.s PDF, allowing users to convert Office documents to PDF files.

What remains to be seen is whether a command ribbon, forthcoming WWF support and PDF support will be enough to woo IT managers, many of whom are beginning to demand an open format from their office productivity suites.

Check out eWEEK.coms for Microsoft and Windows news, views and analysis.
As a senior writer for eWEEK Labs, Anne writes articles pertaining to IT professionals and the best practices for technology implementation. Anne covers the deployment issues and the business drivers related to technologies including databases, wireless, security and network operating systems. Anne joined eWeek in 1999 as a writer for eWeek's eBiz Strategies section before moving over to Labs in 2001. Prior to eWeek, she covered business and technology at the San Jose Mercury News and at the Contra Costa Times.

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