Microsoft Increases Office Online's File Management Options
A new update offers users more flexibility while working with files on the company's browser-based Office apps.Users of Office Online apps, Microsoft's free Web-based alternative to Word, Excel, PowerPoint and OneNote, are gaining more file management capabilities in a new update. A new update, currently being rolled out to the service, provides new Save As options, the Office Team announced in a Feb. 11 blog post. The revamped dialog now supports saving a copy of a file to OneDrive or another location, selecting a new file name and renaming existing files—all capabilities that PC users are familiar with. The new Download a Copy option enables users "to save a copy of the file outside of your OneDrive onto computer or any attached storage device like a flash drive," wrote the company's bloggers. For those that prefer portable document format (PDF) files, Download as PDF converts files to the popular document format before offering the same file destinations as Download a Copy. Users will still want to keep an eye on their OneDrive cloud storage accounts as they edit their Word files. "Remember, Word Online automatically saves your changes in real time to OneDrive," reminded the company.
Saving files to OneDrive has been streamlined in certain scenarios. "If you're accessing a file that you aren't able to edit—such as a file someone shared with 'view only' permissions—you can save your own copy with one click. Simply click Add to OneDrive, which is now on the toolbar, choose a destination in your OneDrive and press Save. You can now edit or share like you would any other file," instructed Microsoft's Office Team.