How Poor Collaboration Threatens Security, Profits, Productivity

 
 
By Darryl K. Taft  |  Posted 2014-12-19
 
 
 
 
 
 
 
 
 
  • Previous
    How Poor Collaboration Threatens Security, Profits, Productivity
    Next

    How Poor Collaboration Threatens Security, Profits, Productivity

    By Darryl K. Taft
  • Previous
    File Integrity and Data Latency
    Next

    File Integrity and Data Latency

    When one employee is editing a document that's currently being used by another team member across the globe—and there's no real-time collaboration technology in place—file integrity and data latency become real concerns. Employees risk overwriting each other's work and using the wrong version—which translates into project delays, file and data inconsistencies and budget overages.
  • Previous
    Person-to-Person File Transfers
    Next

    Person-to-Person File Transfers

    If employees can't collaborate across wide area networks as if they were local, they are forced to send files person-to-person (P2P), which can be cumbersome, time-consuming and frustrating for the user. It also takes control and visibility away from the IT team, and depending upon the industry and what's being sent, breaks compliance.
  • Previous
    Information Security and Compliance
    Next

    Information Security and Compliance

    P2P file-sharing also increases security concerns. Beyond the security risks and inefficiencies associated with traditional FTP sites and homegrown systems, Globalscape research has found that employees will use personal email and other insecure methods—such as consumer file-sharing sites and USB drives—to transfer sensitive files. A 2014 Globalscape study found that 63 percent of employees use personal email to send sensitive work documents. These work-around solutions, including Dropbox and personal email, may brand themselves as leaders in collaboration, but their lack of enterprise-grade security puts data at risk of compromise or corruption if it falls into the wrong hands.
  • Previous
    Network Performance
    Next

    Network Performance

    The other P2P transfer alternative is sending files as attachments through the corporate email system. While this may be okay on an occasional basis, when employees consistently need to collaborate over large files—such as CAD drawings or MRI images—the sheer size of the files slows down network performance and takes up critical bandwidth.
  • Previous
    Finding the Right Tools
    Next

    Finding the Right Tools

    The key is finding a solution that integrates easily into the daily lives of employees. The essential checklist includes packages that can perform real-time file replication and file-locking (to ensure people see the most recent versions and don't overwrite each other's work), secure P2P facilities that can be used in lieu of the dangerous consumer tools, mobile solutions that integrate into your enterprise architecture, flexible managed file-transfer facilities that aid in process integration and, of course, enterprise-grade in-transit security that has minimal infrastructure impact. Most importantly, the file-access and -sharing experience for users should be seamless—as if they were working in the local corporate office.
  • Previous
    Enabling Collaboration in the Modern World
    Next

    Enabling Collaboration in the Modern World

    Successful collaboration is critical to organizational success, and the modern workplace has hurdles to overcome in security, efficiency and access. Companies must address these obstacles head-on. Avoiding collaboration or succumbing to tedious inefficiencies puts organizations at a competitive disadvantage. Equally unpleasant, avoiding these solutions will put a company at a security disadvantage because the end users will find an unauthorized and potentially dangerous solution if an easy alternative is not available. Collaboration ultimately comes down to timely, informative communication and easy-to-use technology.
 

In today's increasingly mobile and distributed business environment, employees have the power and technology to collaborate and share information instantly from one end of the globe to the other.  But the collaboration process is far from flawless. Ensuring effective employee collaboration across multiple work sites is a problem most companies deal with every day. The issues are compounded when working with multiple branches across the state, nation or globe, and when employees rely on multiple devices and networks in a single work day—which is a typical behavior, as more than 40 percent all employees use personally owned devices for work, according to a recent Gartner survey. When employees can't easily collaborate and share files, frustration sets in instantly. Yet the impact extends much further than that—poor collaboration cripples productivity, slows down network performance and, in many cases, puts sensitive information at risk. Businesses can make the process more efficient. Here's a look at the biggest points of failure when companies try to collaborate and suggestions on how to overcome them, as detailed to eWEEK by James Bindseil, CEO of managed file transfer company Globalscape.

 
 
 
 
 
Darryl K. Taft covers the development tools and developer-related issues beat from his office in Baltimore. He has more than 10 years of experience in the business and is always looking for the next scoop. Taft is a member of the Association for Computing Machinery (ACM) and was named 'one of the most active middleware reporters in the world' by The Middleware Co. He also has his own card in the 'Who's Who in Enterprise Java' deck.
 
 
 
 
 
 

Submit a Comment

Loading Comments...
 
Manage your Newsletters: Login   Register My Newsletters























 
 
 
 
 
 
 
 
 
Rocket Fuel