The Rialto Unified School District signed on for imaging solutions specialist Xerox's Enterprise Print Services in a plan to save hundreds of thousands of dollars in document-related costs. Using Xerox's print governance feature, the newest addition to the company's managed print services (MPS) portfolio, Rialto said it hopes to increase savings to nearly half a million dollars by better managing print across its 25 buildings in California.
Rialto's five-year EPS contract will bring multiple print budgets and output devices, like printers, copiers and fax machines under Xerox management. Using print governance, Rialto will implement automated, rules-based settings that help staff make smarter printing decisions. For example, when a teacher hits print on a 250-page document, a notification appears advising them that the print job would cost less if sent to the school's print center instead of a printer in the main office. Xerox said print governance means Rialto could set budget guidelines for teachers and departments, better empowering school district employees to manage printing costs during the school year.
"With stretched budgets and staff we can't be doing what others can do more efficiently and more cost-effectively," said the school's deputy superintendent, Joseph Davis. "As a strategic partner, Xerox is solving our business problems so we can stay focused on educating our 27,000 students - and saving valuable budget dollars that can now be redirected to student programs and employee retention."
Xerox's EPS plan manages all elements of an organization's print infrastructure, from the office to the in-house print center to the virtual workplace. The services are designed to improve environmental sustainability, protect valuable information and support regulatory compliance, improve device availability and increase employee satisfaction and accelerate business innovation through automated workflows.
At school sites, onsite Xerox document advisers will also help the district further environmental initiatives by capturing existing paper records and converting them to digital documents using Xerox DocuShare, a content management solution that allows information to be shared and stored online. John Kelly, Xerox's president of the North American global document outsourcing division, said the public sector is discovering the MPS opportunity. "Schools, universities, counties and state governments are reaping the cost savings and efficiency benefits of letting us manage print for them while they focus on their core business," he said.