MS Exchange 12 Beta Brings Unified Messaging

By Peter Galli  |  Posted 2005-12-14

MS Exchange 12 Beta Brings Unified Messaging

Microsoft Corp. will on Wednesday release the first beta of Exchange "12"—the next version of its e-mail, calendaring and unified messaging server—to a closed group of some 1,400 testers selected from its global customer, OEM, ISV and system integrator base.

Although in January Microsoft canceled a version of Exchange that was due this year, Exchange 12 is on track for final release in late 2006 or early 2007, following the second, bigger beta test sometime next summer, according to Jeff Ressler, the director of product planning for Exchange.

Exchange 12 is also being put through its paces by a select group of customers and partners under a Technology Adoption Program. Those testers undertake production deployments and provide the company feedback, he said.

Ressler said Exchange 12 will bring with it better and enhanced control and productivity for IT administrators, expanded inbox access for end users, and increased security and compliance for organizations.

"One of the biggest changes in Exchange 12 is that the architecture is based on five server roles, which componentizes or modularizes Exchange and thereby allows an administrator to choose which of those he wants to install per server. Some of these roles, like for unified messaging and edge transport, are optional, while the others, like client access, are mandatory," he told eWEEK.

Click here to read about the upcoming beta of Windows Live Messenger.

The purpose of these roles is to help save administrators all the time they would normally spend installing these things and then manually turning some of them off to make things work the way they want, he said, adding, "These roles reflect how most customers already deploy Exchange, they just have to do it manually today."

These roles also play into the daily management and operation of Exchange, for which most administrators currently spend the bulk of their time using the graphical management console known as Exchange System Manager, he said. While the Manager will ship in Exchange 12, it will have a new and rewritten graphical interface.

"Today, even in a relatively modestly sized environment, the navigation inside this console can become pretty tedious and involves a lot of scrolling and right clicking. The new console does not nest very deep; we only go three levels deep in this tree structure, which is based at a high level on those roles.

"Because we have nested the tree, more information is being presented to other parts of the console, and we make better use of the white space, the panes and windows in that console," he said.

Exchange 12 also now supports a filtering capability that allows long-list filtering. The action pane is also exposed, which is like having a persistent right-click menu available to the administrator. "So [if] the administrator has the mailbox selected in the user interface, the action pane—which is one portion of the window—will show them what operations they can do on the mailbox," he said.

For power-user administrator types, Exchange 12 will bring a new component known as the Exchange Management Shell, a command line shell that is based on Windows Monad technology. This is fully scriptable and can be used for real-time management or for scripted operations like provisioning a server, Ressler said.

Clients will also now be able to automatically discover and connect to Exchange through a feature, which is also supported by a feature in Outlook 12, that will automatically detect an Exchange server and create a profile for the user, who will only need to know one e-mail address and be logged into the network securely, he said.

"Outlook will then remain connected to that Exchange Server, even if the administrators move that persons mailbox from one Exchange server to another, meaning the Outlook settings dont have to be changes for them to stay connected to Outlook," he added.

Microsoft officials have previously referred to optimized services that would be delivered in Exchange 12. Ressler said these would be a release of what are currently known as FrontBridge services, which have been optimized to work with some specific new features in Exchange 12. "Beyond that were not saying anything right now," he said.

Earlier this year Microsoft announced that it planned to purchase FrontBridge, a vendor of hosted secure e-mail services, for an undisclosed amount. FrontBridge provides anti-virus, spam filtering and disaster recovery for Exchange, Lotus Domino and other e-mail systems.

Asked whether there were any updates on Microsofts plans to unify the SQL Server and Exchange Server database stores over time, Ressler said the company was still looking at this but that this would not be in Exchange 12.

Next Page: Exchange "12" offers unified e-mail, fax and voice mail management.

Exchange 12 Offers Unified

E-Mail, Fax and Voice Mail Management">

With regard to the benefits that Outlook 12 will bring for users, the goal was to give users more value from Outlook while making them more productive, he said; to achieve this goal, Exchange 12 will bring a unified messaging feature that will deliver not just e-mail but also fax and voice mail.

Essentially, users will be able to send and receive messages with a fax or voice mail attachment that can be played or opened from any client, be it Outlook, Outlook Web access or a mobile device, Ressler said.

"In addition, they will be able to use any regular telephone to call into the Exchange environment and check their messages, which will be read to them.

"They will also be able to respond with a voice mail attachment, look at their calendar, speak to the system, as it includes speech recognition capabilities, and have it transcribe a message telling, for example, all those attending a meeting that you will be late," Ressler said.

Users will also get a color-coded view of specific days on their calendars to indicate how many times are available for group meetings. Then, when a day is clicked, a detailed list will be generated of the time slots that are available and how many potential meeting attendees could attend at that particular time, he said.

Protecting users and their environment from threats like viruses and spam was also a priority, Ressler said. Thus, there were a number of technologies in Beta One that addressed this, he said, including a new anti-virus API that Microsofts anti-virus partners could use to do a deeper and more efficient inspection of messages as they flow through the system.

"This is our preferred way to scan messages. We introduced what is called Transport Scanning in Exchange 2003, which essentially means that as a message flows into and through the environment, it is scanned for viruses before being stored in a database. We dont want to store a message that has a virus in it that can propagate through other mechanisms, which is not good. So were really beefing up the transport scanning in Exchange 12," Ressler said.

Read more here about Microsofts road map for Exchange.

Exchange 12 will also bring a range of new anti-spam capabilities. Enhanced filtering has been added, as along with the ability for users to subscribe to Web-based services through automatic updates.

While Exchange Server 2003 SP2 brought the ability to get updates for the Intelligent Message Filter, these are delivered via Windows Update and have to be installed manually.

"The Exchange 12 time frame will ensure that no manual intervention is required, where an administrator will be able to make an explicit decision one-time to have this and they are then delivered on a rolling basis at the frequency the administrator chooses," Ressler said.

He added that administrators "will also be able to roll back the previous signature files and can reset the threshold. Automatic updates and subscriptions will also apply to things like block lists and allow lists and the Internet-based reputation services, which rate mail-servicing IP addresses as to their likelihood of being spammers."

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