Document management specialist Xerox announced updated releases of its Digital Alternatives and DocuShare personal productivity solutions, which are designed to improve office efficiency by automating document processing.
Digital Alternatives 2.0 is a desktop and mobile assistant application that automates paper-based workflows and helps workers overcome bottlenecks that make routine tasks cumbersome, like a remote worker who can’t access a digital document.
Using Digital Alternatives 2.0, employees can initiate, manage and complete basic workflows right from the application, instead of opening multiple programs.
"Today’s workers also expect to remain connected to their work and their colleagues when they are at home as well as when they are in the office, from a number of platforms," Karl Hofmeister, global offering manager, MPS Offering Development at Xerox, told eWEEK. "Xerox has also focused on broadening the mobile platforms for digital alternatives to include Mac and Android. The user experience embraces icon-based navigation, now a core part of how users interact with both DocuShare and Digital Alternatives. Finally, both are offered as cloud-based deployments for quick connectivity wherever users may be."
The company also announced DocuShare 7.0, a new release of the ECM solution, designed to help companies capture, store, manage, retrieve and share information that drives day-to-day business processes.
The platform helps companies digitize, automate and simplify paper-based processes, on premise or in the cloud.
For example, a new employee can scan their paperwork into Xerox DocuShare and it will automatically route to human resources and accounting for immediate processing.
"As the volume of digital content that companies create and manage continues to grow, security whether content is 'at rest' or 'in motion' is a key requirement for enterprise content management systems such as DocuShare 7.0," Pavan Gourisetty, senior product line manager for Xerox DocuShare and solutions, told eWEEK. "While in the repository, documents are access controlled and protected by users or administrators, via simple settings. Technologies such as encryption help secure content in motion, for example when it’s emailed, exported or included in an automated process."
With intuitive content rule and reporting capabilities, as well as ConnectKey for DocuShare 1.5, office workers can create one-step scan to workflow, either on premise or in the cloud, to streamline and automate processes to meet compliance regulations.
"Collaboration and document sharing are productivity boosters. We see these needs becoming more prevalent, and technology adoption to meet this requirement will need to be un-intrusive," Gourisetty said. "Collaboration and document sharing must be business process aware to drive maximum productivity, so it will be important to integrate collaboration into workflow capabilities."