How to Identify High Business Value Files Before a Software Migration - Page 3

Consolidate platforms and plan for disaster recovery

Platform consolidation is another beneficial step that relocates files on servers and storage devices. And disaster recovery planning can benefit by classifying files to determine the appropriate data protection strategy. Taking an inventory of the files on company servers tells IT what to keep, what to modernize, what to delete, what to archive and what needs extra attention to work properly in a new environment. The steps at this inventory-taking stage are:

1. Identify where files reside by site, server, file share, path and filename

2. Identify the concentration of files by file type and extension

3. Determine the total storage space devoted to used, unused or duplicate files

4. Identify files that are critical to the business

5. Flag files that are subject to compatibility errors

Similarly, when implementing ECM within your organization, classify files into distinct categories, including production files that need to be functional and always accessible, infrequently used files which need to be retained and available due to regulatory or other factors; files that should be shared, files that may be archived, and files that ought to be deleted.

These new tools and methodologies can help IT managers set criteria, classify files, and make decisions that help manage enterprise content and implement related systems in efficient and effective ways. Identifying vital information about company data files supports compliance, cuts waste and removes implementation risk from IT infrastructure projects. Consequently, IT staffs need to carefully evaluate which conversion tools best fit the needs of their unique data and business processes.

Rob McWalter has been President and CEO of ConverterTechnologysince January 2004. In this role, Rob has helped some of the world's largest global enterprises across a broad range of vertical markets with file migration planning and implementation projects. Rob has also directed major systems integrators in the use of ConverterTechnology software tools, methods and processes.

Rob has more than 24 years of experience in the high-technology industry, including much success starting and growing companies, undertaking turnarounds, driving product and marketing plans, and building sales and customer care organizations. Previously, Rob held executive and senior management positions at Platypus Technology, Comdisco Inc, NewsEdge Corp and Individual, Inc. He can be reached at rmcwalter@convertertechnology.com.