Office 365 Data Loss Prevention Gets Proactive
In the next phase of the company's plan to strengthen Office 365's data loss prevention capabilities, customers will be able to nip potential compliance violations in the bud.Microsoft is beefing up the data loss prevention (DLP) capabilities in SharePoint Online and OneDrive, helping Office 365 customers prevent potentially costly leaks of sensitive information. The company announced that it is entering the second phase of a multi-phase rollout of DLP technologies for the cloud-enabled productivity software platform. Microsoft kicked off the first phase last year with features that enabled organizations to take stock of their SharePoint and OneDrive data, allowing them to find sensitive information and take manual actions to protect it. Now, as part of Phase 2, Microsoft is readying a public preview of new DLP capabilities, which the company plans to release sometime later this quarter. Shobhit Sahay, technical product manager for the Office 365 team, wrote in an April 21 blog post that the new features will enable customers to "create proactive policies to remediate violations and empower [their] users with policy tips and notification emails so they can take the right decision while working with sensitive data, just like you do today with DLP in Exchange." Exchange 2013 and Exchange Online offer several DLP capabilities, including document fingerprinting and policy tips that warn users that an email they're composing may run afoul of a company's policies regarding sensitive information.
New to the upcoming preview are automated policies that can kick off actions when SharePoint Online and OneDrive encounter suspect activity.