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    Mastering Googles Gmail Priority Inbox: Nine Tips to Get Up to Speed

    By
    Clint Boulton
    -
    September 26, 2010
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      PrevNext

      1Mastering Googles Gmail Priority Inbox: Nine Tips to Get Up to Speed

      1

      by Clint Boulton

      2Priority Inbox

      2

      Gmail Priority Inbox uses an algorithm to flag messages as important. The tool analyzes whom a person e-mails and chats with most, how often they e-mail people, and which keywords appear frequently in the e-mails they read. See a demo here.

      3The Sections

      3

      Priority Inbox includes sections for “Important and Unread,” “Starred” and “Everything Else.” But did you know they don’t have to be ordered thus? Google said users can create a section that shows messages from an “Action” or a “To-do” label, add their own fourth section, or change the maximum size of any section.

      4Change Settings

      4

      To change section orders, or otherwise customize the tool, visit the Priority Inbox tab under Gmail Settings. Users can also customize it from the inline menus.

      5How to Override Filters

      5

      Change the Priority Inbox settings to “Override filters” to let Gmail surface any important messages that would otherwise skip the inbox. With this option turned on, users can use filters to archive more e-mail without worrying about missing key messages.

      6Training the Priority Inbox

      6

      The onus is on the user to train their inbox on how to treat incoming messages. The plus/minus icons pointed out here show you how. The feature “gets smarter” the more a user uses Gmail with Priority Inbox because it “learns” what users deem important.

      7Priority Inbox Filters

      7

      Priority Inbox allows further customization by letting users create filters. Here’s how it works.

      8Archiving Everything Else

      8

      Archive all of the visible messages in the “Everything Else” section at once by clicking on the down arrow next to “Everything Else” and selecting the “Archive all visible items” option.

      9Tips Summary

      9

      Google provides the following tips to help users get better acclimated to Priority Inbox, including how to check messages when users return from vacation.

      10Final Advice

      10

      Google provides general advice on how users can rapidly get comfortable with the new tool.

      PrevNext
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