Basware has released a mobile client for InvoiceReady, a cloud-based automated invoice processing solution for small and midsize businesses (SMBs). With InvoiceReady Mobile, users can process purchase invoices, travel plans, travel and expense claims, contracts and requisitions from their mobile devices.
The mobile interface is built on the HTML5 standard, which means it can be accessed with virtually any smartphone or tablet and operating system. With a mobile client to support the invoice handling process, “SMBs can significantly reduce invoice cycle times by reducing the bottlenecks in the financial process that often mean late payment fees or missed discount opportunities,” said the provider of e-invoicing and purchase-to-pay solutions.
“From the ‘frontline’ where employees are making and chasing day-to-day payments, to the top where budget and forecasting decisions are made, any lack of continuity creates commercial pressure. As such, the need for an effective finance strategy to manage operational workflow is imperative and this can’t be hampered because a decision maker is not in the office,” Esa Tihilä, CEO, Basware, Espoo, Finland, said in a statement.
“Access via any phone that can support a browser removes the hassle of invoice handling, ensuring you can manage your cash better and can get on with servicing customers. This means your workforce can focus on the truly value-adding work, quickly and easily handling their invoice-related tasks during moments of downtime, while business leaders gain the confidence in cash flows required to drive their business forward,” Tihilä said.
Basware’s own SMB Finance Research, conducted earlier this year by Loudhouse, finds that the average small business employee spends nearly 17 hours a month on financial processes, including responding to customer/supplier inquiries, creating invoices and reviewing invoices. The report also reveals that one in three employees believe the time spent on financial processes significantly impacts their ability to complete tasks within their role.
With the capability to review, approve and reject invoices or set them as pending and add comments with a few clicks on a touch-screen device, it can significantly cut the time to perform these processes, allowing SMBs to focus on their core businesses, said the company.
In addition to the new mobile functionality, new features have been added to InvoiceReady that are designed to enhance the user experience. These include a new consumer-style user interface, new icons and improved ergonomics.
To make it easier to find all relevant invoice-related information, the payment feedback feature can now be imported from the user’s payment system to add the actual payment date to the purchase invoice and travel claim history. Other upgrades include enhanced usability for contract creation, archive browsing and reporting, and improved interface tool capabilities for seamless integration to legacy systems.