Close
  • Latest News
  • Big Data and Analytics
  • Cloud
  • Networking
  • Cybersecurity
  • Applications
  • IT Management
  • Storage
  • Sponsored
  • Mobile
  • Small Business
  • Development
  • Database
  • Servers
  • Android
  • Apple
  • Innovation
  • Blogs
  • PC Hardware
  • Reviews
  • Search Engines
  • Virtualization
Read Down
Sign in
Close
Welcome!Log into your account
Forgot your password?
Read Down
Password recovery
Recover your password
Close
Search
Logo
Logo
  • Latest News
  • Big Data and Analytics
  • Cloud
  • Networking
  • Cybersecurity
  • Applications
  • IT Management
  • Storage
  • Sponsored
  • Mobile
  • Small Business
  • Development
  • Database
  • Servers
  • Android
  • Apple
  • Innovation
  • Blogs
  • PC Hardware
  • Reviews
  • Search Engines
  • Virtualization
More
    Home Cybersecurity
    • Cybersecurity

    Strip Personal Information from Word Documents

    By
    Neil J. Rubenking
    -
    November 11, 2003
    Share
    Facebook
    Twitter
    Linkedin

      In Microsoft Word 2002, when I select Properties from the File menu and click on the Summary tab, I see information I dont always want to share with others. For example, how do I clear the company and author lines? What if I want my e-mail to be anonymous? Is there any way to accomplish this without modifying the properties for every file?

      David E.

      The company and author name may be the least of your worries. Have you ever written a venomous letter and then edited it down to something less offensive? If youve enabled the fast save feature, earlier versions of your document may still be present. If the document was edited with Track Changes enabled, a name is associated with each change. Fortunately, you can get rid of all the personal information with a few simple settings.

      Choose Options from the Tools menu, click on the Save tab, and uncheck the box labeled Allow fast saves. Now click on the Security tab and check the box titled Remove personal information from this file on save. In Word 2003, as shown in the screenshot above, the check boxs title is slightly different: Remove personal information from file properties on save. When you save the file, the Author, Manager, Company, and Last saved by fields are cleared. Names in comments or edits are changed to simply Author. Any routing slip or e-mail header information is also removed. If the document contains tracked changes, you may want to accept them all before saving.

      The Allow fast saves option is global and is present in Word 2000 also. The Remove personal information option is specific to the current file and is present only in Word 2002 and later. If you want that option to be the default, click on the File Locations tab in the Tools | Options dialog and note the folder containing user templates. In that folder, open the file Normal.dot. Check the Remove personal information box as noted above, then save and close the file. All new files created from this point on will have that feature enabled by default.

      Neil J. Rubenking
      Neil Rubenking served as vice president and president of the San Francisco PC User Group for three years when the IBM PC was brand new. He was present at the formation of the Association of Shareware Professionals, and served on its board of directors. In 1986, PC Magazine brought Neil on board to handle the torrent of Turbo Pascal tips submitted by readers. By 1990 he had become PC Magazine's technical editor, and a coast-to-coast telecommuter. His 'User to User' column supplied readers with tips and solutions on using DOS and Windows, his technical columns clarified fine points in programming and operating systems, and his utility articles (over forty of them) provided both useful programs and examples of programming in Pascal, Visual Basic, and Delphi. Mr. Rubenking has also written seven books on DOS, Windows, and Pascal/Delphi programming, including PC Magazine DOS Batch File Lab Notes and the popular Delphi Programming for Dummies. In his current position as a PC Magazine Lead Analyst he evaluates and reports on client-side operating systems and security solutions such as firewalls, anti-virus, anti-spyware, anti-spam and full security suites. He continues to answer questions for readers in the ongoing 'Solutions' column and in PC Magazine's discussion forums.

      MOST POPULAR ARTICLES

      Cybersecurity

      Visa’s Michael Jabbara on Cybersecurity and Digital...

      James Maguire - May 17, 2022 0
      I spoke with Michael Jabbara, VP and Global Head of Fraud Services at Visa, about the cybersecurity technology used to ensure the safe transfer...
      Read more
      Cloud

      Yotascale CEO Asim Razzaq on Controlling Multicloud...

      James Maguire - May 5, 2022 0
      Asim Razzaq, CEO of Yotascale, provides guidance on understanding—and containing—the complex cost structure of multicloud computing. Among the topics we covered:  As you survey the...
      Read more
      Applications

      Cisco’s Thimaya Subaiya on Customer Experience in...

      James Maguire - May 10, 2022 0
      I spoke with Thimaya Subaiya, SVP and GM of Global Customer Experience at Cisco, about the factors that create good customer experience – and...
      Read more
      IT Management

      Intuit’s Nhung Ho on AI for the...

      James Maguire - May 13, 2022 0
      I spoke with Nhung Ho, Vice President of AI at Intuit, about adoption of AI in the small and medium-sized business market, and how...
      Read more
      Big Data and Analytics

      GoodData CEO Roman Stanek on Business Intelligence...

      James Maguire - May 4, 2022 0
      I spoke with Roman Stanek, CEO of GoodData, about business intelligence, data as a service, and the frustration that many executives have with data...
      Read more
      Logo

      eWeek has the latest technology news and analysis, buying guides, and product reviews for IT professionals and technology buyers. The site’s focus is on innovative solutions and covering in-depth technical content. eWeek stays on the cutting edge of technology news and IT trends through interviews and expert analysis. Gain insight from top innovators and thought leaders in the fields of IT, business, enterprise software, startups, and more.

      Facebook
      Linkedin
      RSS
      Twitter
      Youtube

      Advertisers

      Advertise with TechnologyAdvice on eWeek and our other IT-focused platforms.

      Advertise with Us

      Menu

      • About eWeek
      • Subscribe to our Newsletter
      • Latest News

      Our Brands

      • Privacy Policy
      • Terms
      • About
      • Contact
      • Advertise
      • Sitemap
      • California – Do Not Sell My Information

      Property of TechnologyAdvice.
      © 2021 TechnologyAdvice. All Rights Reserved

      Advertiser Disclosure: Some of the products that appear on this site are from companies from which TechnologyAdvice receives compensation. This compensation may impact how and where products appear on this site including, for example, the order in which they appear. TechnologyAdvice does not include all companies or all types of products available in the marketplace.

      ×