Have an Auditing System in Place
Have an auditing system in place
One of the most common ways of preventing this security breach from occurring is to have an auditing system in place, which monitors who is doing what within the system. However, this is a classic case of shutting the stable door after the horse has been stolen. Having an auditing system in place, and publicizing this fact, will help to deter the malicious insiders of the corporate world. Harry knows he will get found out eventually, but this won't actually stop him from trying to get the dirt on his rival.
And, even if Harry is given the boot, no auditing system in the world can erase the sensitive information from Harry's mind. Even if the system security folks check Harry's laptop, flash drive and other information storage devices before he is shown the door in disgrace, they can't get rid of the hard-copy printout Harry has stashed in his files at home.
And, auditing systems won't stop the inexperienced operators of the corporate world from accidentally stumbling onto what they shouldn't. After what Jeff inadvertently did, he will probably get a dressing-down from his supervisor when the audit reveals all. This will probably be followed by a bit of retraining for Jeff so that the problem doesn't happen again.
Implement a job rotation system
Another method of preventing insider security breaches is to implement a system of job rotation or separation of duties. However, these systems are rather limiting, and can prevent business and communication from flowing smoothly. This is because they are designed to not let the right hand know what the left hand is doing. A personal assistant such as Jeff ends up wasting time going from person to person, trying to find out a few simple details. Job rotation is also detrimental to office morale, and is likely to create an atmosphere of suspicion and mistrust rather than teamwork.