Close
  • Latest News
  • Artificial Intelligence
  • Video
  • Big Data and Analytics
  • Cloud
  • Networking
  • Cybersecurity
  • Applications
  • IT Management
  • Storage
  • Sponsored
  • Mobile
  • Small Business
  • Development
  • Database
  • Servers
  • Android
  • Apple
  • Innovation
  • Blogs
  • PC Hardware
  • Reviews
  • Search Engines
  • Virtualization
Read Down
Sign in
Close
Welcome!Log into your account
Forgot your password?
Read Down
Password recovery
Recover your password
Close
Search
Logo
Logo
  • Latest News
  • Artificial Intelligence
  • Video
  • Big Data and Analytics
  • Cloud
  • Networking
  • Cybersecurity
  • Applications
  • IT Management
  • Storage
  • Sponsored
  • Mobile
  • Small Business
  • Development
  • Database
  • Servers
  • Android
  • Apple
  • Innovation
  • Blogs
  • PC Hardware
  • Reviews
  • Search Engines
  • Virtualization
More
    Home Cloud
    • Cloud

    How to Deal With Legal, Compliance Issues in Office 365 Migrations

    By
    Chris Preimesberger
    -
    March 8, 2017
    Share
    Facebook
    Twitter
    Linkedin

      eWEEK content and product recommendations are editorially independent. We may make money when you click on links to our partners. Learn More.

      PrevNext

      1How to Deal With Legal, Compliance Issues in Office 365 Migrations

      1 - How to Deal With Legal, Compliance Issues in Office 365 Migrations

      Microsoft’s Office 365 cloud-based productivity suite is gaining rapid adoption among enterprises, with more than 60 million commercial customers. Analysts are indicating 50 percent quarter-over-quarter growth for the foreseeable future. However, organizations that are currently migrating to Office 365, or preparing to do so, may begin to hit legal and compliance roadblocks. The movement of critical corporate data to the cloud also raises security and data protection concerns. FTI Technology’s Information Governance and Compliance team has been dealing with these issues for years. They work with corporate legal, compliance and IT teams to determine how to move forward with cloud migrations in a secure, legally defensible way. In this eWEEK slideshow, using industry information from FTI Technology, we offer key data points regarding regulatory compliance in Office 365 migration projects.

      2Addressing Data Integrity, Regulatory Issues

      2 - Addressing Data Integrity, Regulatory Issues

      According to Microsoft, 80 percent of Fortune 500 companies are using or plan to use Office 365 software and services. The migration challenges these companies are facing include safely migrating data from legacy archives to Office 365, while active cases are underway; remediating redundant, old or trivial (ROT) information to reduce costs and data breach risks; updating legal hold policies to ensure they are maintained; and adhering to data privacy regulations.

      3Consult Key Corporate Stakeholders

      3 - Consult Key Corporate Stakeholders

      An estimated average of 1.37 terabytes of data are uploaded to OFFICE 365 each month by organizations. At least 20 percent of those documents contain sensitive data. This underscores the importance of having key stakeholders from relevant departments including security, legal, compliance and the C-suite involved in developing policies and procedures that safeguard against the risks and mitigate potential weaknesses in the overall information management program.

      4Careful Preparation Can Reduce Time Frames for Migrations

      4 - Careful Preparation Can Reduce Time Frames for Migrations

      A Gartner report, “Market Guide for Implementation and Migration Service Providers: Office 365 and Google Apps for Work” (February 2016), highlighted the importance of handling cloud migrations carefully. It noted that “when planning a migration, pay close attention to the complexity of the current environment. The transition efforts can take months, based on the number of users and current environment customization. The right service provider can help mitigate risk and reduce time frames for cloud implementations and migrations.”

      5Storage Management Is Often the Toughest Challenge

      5 - Storage Management Is Often the Toughest Challenge

      IT professionals have repeatedly reported that managing storage growth and addressing backup, recovery and archives are among their biggest challenges. But many organizations struggle with where to begin or obtaining the necessary internal resources to execute.

      6Get Legal Teams Involved in Migration Planning

      6 - Get Legal Teams Involved in Migration Planning

      Jake Frazier, a Senior Managing Director and leader of the Information Governance and Compliance Services practice at FTI Technology, views the pain points as opportunities. “Microsoft Office 365 represents a transformation for organizations, and this migration offers legal teams a chance to get involved and help develop and implement industry best practices for e-discovery and information governance.”

      7Find the Right Approach to Legal-Hold Data

      7 - Find the Right Approach to Legal-Hold Data

      Studies have indicated that 68 percent of data that is eligible to be destroyed cannot be readily separated from legal holds at 56 percent of organizations, and more than half of organizations over-preserve information because of legal holds. With the right approach to Office 365 migrations, data preservation and legal hold practices can be accurately measured to ensure high transparency and control.

      8This Is a Good Time to Evaluate Storage Processes

      8 - This Is a Good Time to Evaluate Storage Processes

      With the tendency to over-preserve data, important electronic data often cannot be located and used when needed at 78 percent of organizations. Office 365 migration is a fine opportunity to evaluate storage processes and ensure that the organization is defensibly deleting the majority of its unimportant data and keeping only documents that serve business purposes, are under legal hold or necessary for regulatory record keeping.

      9Look at Automated Processes

      9 - Look at Automated Processes

      The most common legal-hold environments today are ad hoc and inconsistent with high costs and risks. More organizations are looking to move toward an integrated approach, which involves key stakeholders and streamlines cost and risk. The most sophisticated processes are automated and repeatable, are consistent across all users and systematically detect non-compliance.

      10Take into Account Employees’ BYOD Usage

      10 - Take into Account Employees' BYOD Usage

      Smartphone traffic will exceed PC traffic by 2020. This means BYOD environments also must be considered when it comes to cloud migrations. Many companies are unclear about how to create and implement the proper processes for archiving data from mobile devices and other new, emerging data types.

      11Take International Compliance Restrictions Into Account

      11 - Take International Compliance Restrictions Into Account

      Many global corporations maintain separate email archives or other data repositories by country or region to maintain compliance with jurisdictional regulations. Many countries will challenge the transfer of certain data across borders. It is important to account for these special exceptions during cloud migrations.

      PrevNext

      Get the Free Newsletter!

      Subscribe to Daily Tech Insider for top news, trends & analysis

      MOST POPULAR ARTICLES

      Artificial Intelligence

      9 Best AI 3D Generators You Need...

      Sam Rinko - June 25, 2024 0
      AI 3D Generators are powerful tools for many different industries. Discover the best AI 3D Generators, and learn which is best for your specific use case.
      Read more
      Cloud

      RingCentral Expands Its Collaboration Platform

      Zeus Kerravala - November 22, 2023 0
      RingCentral adds AI-enabled contact center and hybrid event products to its suite of collaboration services.
      Read more
      Artificial Intelligence

      8 Best AI Data Analytics Software &...

      Aminu Abdullahi - January 18, 2024 0
      Learn the top AI data analytics software to use. Compare AI data analytics solutions & features to make the best choice for your business.
      Read more
      Latest News

      Zeus Kerravala on Networking: Multicloud, 5G, and...

      James Maguire - December 16, 2022 0
      I spoke with Zeus Kerravala, industry analyst at ZK Research, about the rapid changes in enterprise networking, as tech advances and digital transformation prompt...
      Read more
      Video

      Datadog President Amit Agarwal on Trends in...

      James Maguire - November 11, 2022 0
      I spoke with Amit Agarwal, President of Datadog, about infrastructure observability, from current trends to key challenges to the future of this rapidly growing...
      Read more
      Logo

      eWeek has the latest technology news and analysis, buying guides, and product reviews for IT professionals and technology buyers. The site’s focus is on innovative solutions and covering in-depth technical content. eWeek stays on the cutting edge of technology news and IT trends through interviews and expert analysis. Gain insight from top innovators and thought leaders in the fields of IT, business, enterprise software, startups, and more.

      Facebook
      Linkedin
      RSS
      Twitter
      Youtube

      Advertisers

      Advertise with TechnologyAdvice on eWeek and our other IT-focused platforms.

      Advertise with Us

      Menu

      • About eWeek
      • Subscribe to our Newsletter
      • Latest News

      Our Brands

      • Privacy Policy
      • Terms
      • About
      • Contact
      • Advertise
      • Sitemap
      • California – Do Not Sell My Information

      Property of TechnologyAdvice.
      © 2024 TechnologyAdvice. All Rights Reserved

      Advertiser Disclosure: Some of the products that appear on this site are from companies from which TechnologyAdvice receives compensation. This compensation may impact how and where products appear on this site including, for example, the order in which they appear. TechnologyAdvice does not include all companies or all types of products available in the marketplace.

      ×