How to Securely Exchange Massive, Business-Critical Files

The countless data breach horror stories might make executives stop and think about the security of their business-critical files, but most of the resulting security initiatives and technology deployments miss a major component of the threat: how to securely move data between units, office locations and business partners. Here, Knowledge Center contributor Sandy Weil explores some common file transfer security misconceptions and explains how a managed file transfer solution can help organizations to securely exchange massive, business-critical files.


Today, organizations are grappling with how to move huge files between business units, geographically dispersed locations and external business partners. What once was a 15MB file is now a full gigabyte thanks to technological advances such as high-definition and multidimensional modeling.

Whether it's moving batch billing data between servers, sharing a three-dimensional (3-D) CAD file with an external product development consultant or e-mailing a video attachment to a colleague, moving massive files is an integral part of an organization's process.

The security struggle

Beyond simply getting the files where they need to go, companies must ensure that information is distributed securely. While the security buzzword of the year is undoubtedly "encryption," file transfer security requires more than just encryption. A holistic approach that takes authentication, authorization, confidentiality, availability, monitoring and securing "data at rest" into account is needed.

In fact, most organizations don't have the proper processes or technology in place to manage mission-critical file transfers. They rely on homegrown legacy solutions that often can't keep up with changing regulations and security standards, resulting in disparate and sometimes unsecure file exchanges. Organizations must control access and centrally manage all internal and external file transfers.