Collaboration, Content Controls Converge

Integrated tools will cut the number of steps needed to publish, archive web information.

New integrated content management and collaboration software will make it easier for enterprises to publish and archive content generated from collaboration tools.

Collaboration software developers Open Text Corp. and NextPage Inc. will announce this week offerings designed to make it easier for their customers to publish content directly to the Web. Separately, Documentum Inc. and Artesia Technology Inc. last week added collaboration capabilities to their respective content and digital asset management applications.

Open Texts Content Management for Livelink software will let users of the Waterloo, Ontario, companys collaboration software publish content directly to the Web, based on permissions allowed by an administrator. This means that all content doesnt have to be funneled to one person who has access to the content management server, said Frank Chafee, senior developer at PVA Inc., which uses Livelink internally and resells the product along with its own add-ons.

The technology will allow PVA to keep its Web content stored in the Livelink system. "You dont want to have to maintain your content in two places," said Chafee, in Burlington, N.C. "Instead, we can put everything in Livelink and push it out to the Web site."

Chafee said that maintaining Web content in Livelink makes it easier to run searches on the content, thanks to Livelinks knowledge management capabilities.

NextPages Content@ application is designed to make it easier and faster for users of its NXT 3 peer-to-peer document-sharing platform to publish those documents to the Web without having to use a separate application, said officials of the Lehi, Utah, company.

Coming at it from the content management side, Documentum last week announced a collaboration offering called Team Manager as part of its Documentum 5 content management software release. Team Manager includes free-form chat and discussion groups, instant messaging integration, virtual whiteboards, online meetings, and team project management. Any content generated from these applications can be saved for archiving and publishing in the same repository that Documentums content management applications use.

Documentum, of Pleasanton, Calif., also added a Collaboration Services feature in Release 5 that allows users to plug collaborative components, such as chat, into content management applications.

Also last week, Artesia announced Version 4.4 of its Teams application for digital asset management with the chief new feature being integrated asset-centric workflow capabilities. Artesia, of Rockville, Md., will let Teams users see how a digital asset—video, audio, graphics, images or text files—has been used throughout its history, who has used it, and the nature of the projects or processes that have used the asset. Asset history and usage information can then be made available to all users.