How to Identify High Business Value Files Before a Software Migration - Page 2

Consolidation, compatibility, collaboration and compliance

Consolidation, Compatibility, Collaboration and Compliance are the Four C's of successful software migrations. Optimizing for each one demands clarity about which files to update, share, ignore, move, archive or delete. Without such clarity, IT projects will deliver less than their potential, cost more than they should and risk failure altogether.

To solve these problems, use file discovery tools and methods to reveal information critical to file management. Some vendors offer software and best practices methodologies to help IT professionals discover what they're dealing with in terms of files and their business value, as well as their compatibility with desktop software and other infrastructure upgrades. The steps at this phase include:

1. Determine which files have business value to retain, protect, update and migrate

2. Identify which files should be archive and which should be deleted

3. Understand what the standard desktop operating environment needs to look like in order to accommodate business-critical files

4. Run file discovery and conversion tools to automate the process of identifying, analyzing and repairing problematic files

These methodologies and technologies can help make potentially disastrous enterprise-wide software upgrades (such as converting files from the Office 97 suite to function properly with Office 2003 or Office 2007) go off without a hitch. They are also critical to ECM implementations (such as SharePoint), helping IT to identify, determine relevance and migrate files.