6 Best AI Meeting Notetakers (2025) | Expert Reviewed

eWEEK content and product recommendations are editorially independent. We may make money when you click on links to our partners. Learn More.

AI meeting assistant tools can provide a major productivity boost during meetings by transcribing, captioning, and summarizing discussions, identifying speakers, and tracking action items, allowing you to focus on the discussion.

I evaluated the best AI meeting notetaker tools to see how they compare on features, pricing, pros and cons, and use cases to help you determine the best virtual assistant for your business. 

Here are my picks for the best AI meeting notetaker assistants of 2025:

• Fireflies.ai: Best for advanced features
• Avoma: Best for conversation analysis and insights
• tl;dv: Best for UX and product teams
• Fathom: Best free AI meeting assistant
• OtterPilot: Best for interacting with meeting content
• Sembly: Best for comprehensive meeting summaries

Best AI meeting notetaker comparison

AI meeting assistant notetakers use generative AI combined with natural language processing (NLP) to transcribe, summarize, and analyze online meetings. The table below shows how the six leading meeting assistants today compare across key criteria, including features and price.

	Best for	Supported meeting platforms	Keyword search alerts	Starting price (Billed annually)
Fireflies.ai	Advanced features	Zoom, Microsoft Teams, Google Meet, Webex	No	$10 per user per month
Avoma	Conversation analysis and insights	Bluejeans, Google Meet, GoToMeeting, Highfive,  Lifesize, Microsoft Teams, Zoom, UberConference	Yes	$19 per user per month
tl;dv	UX and product teams	Google Meet, Zoom, Microsoft Teams	No	$18 per user per month
Fathom	Free AI meeting assistant	Zoom, Microsoft Teams, Google Meet	Yes	$15 per user per month
OtterPilot	Interactive chat for meeting insights	Google Meet, Zoom, Microsoft Teams	No	$8.33 per user per month
Sembly	Creating comprehensive meeting summaries	Google Meet, Zoom, Microsoft Teams	No	$10 per user per month

Overall, I picked Fireflies.ai as the top AI meeting notetaker for its action item recognition capability and ease of use. Continue reading to learn more about each tool’s use case, pricing, and key features, or skip ahead to see my scoring logic.

Fireflies.ai is an AI-powered meeting assistant that helps you transcribe, summarize, record, filter, and analyze virtual meetings and conversations. Like a fly on the wall, Fireflies.ai joins your virtual meeting and captures video and audio recordings along with AI-based notes so you can read, listen to, or share them. This functionality enables recruiters to review hiring interviews or help managers check action items from their meetings.

Product design

With its advanced recording search and filtering feature, you can also find and listen to key points of the call. The conversation intelligence tool lets you track speaker time, sentiment, objections, competitors, and other custom data points you want to monitor and analyze. In setting up and testing this AI application, I liked how it prompted me to set rules for when it attends meetings and how it sends recaps that let me automate who receives the notes to ensure they don’t go to clients unless I specify.

Why I picked Fireflies.ai

I recommend Fireflies.ai if you’re looking for advanced AI meeting features due to its versatility and support for over 69 languages. Beyond simple transcription, this AI meeting assistant produces detailed, actionable summaries and outlines that reduce user time and increase productivity. It also integrates with popular conferencing platforms, calendars, communication tools, and project management platforms, which makes tasks easier to automate and simplify.

Pros and cons

Pros	Cons
Unlimited storage for business users	Priority support limited to Enterprise plan
Can record using the Chrome extension	Free plan doesn’t allow downloads

Pricing

• Free: Up to 800 minutes of storage per seat
• Pro: $10 per user per month, billed annually; $18 per user per month
• Business: $19 per user per month, billed annually; $29 per user per month
• Enterprise: $39 per user per month

Features

• Integrates with more than 40 third-party tools across 10 categories
• Variable meeting audio playback speed
• Video screen capture capability
• Conversational intelligence
• Collaboration capabilities

Avoma is an end-to-end AI meeting assistant, conversation intelligence, and revenue intelligence tool that helps individuals and teams take notes during online conferences. It allows you to capture, transcribe, analyze, and derive actionable insights from meeting conversations and sales calls. Avoma not only automates transcription, note-taking, and meeting workflows but also provides conversation analytics to improve business communication.

Product design

Its powerful conversational intelligence feature sets it apart by helping business leaders and sales professionals glean necessary insights from conversations about what is and isn’t working. For example, you can see which topics the most successful reps are discussing on their calls or create scorecards to objectively score conversations based on your chosen criteria, including the number of questions asked or time spent on a specific topic.

Why I picked Avoma

Avoma goes beyond transcription and notetaking, as it also delivers rich analytics on how conversations take place. As I see it, the main benefit here goes to the sales leaders looking to develop more data-driven sales training plans.

With its AI-driven call scoring, sentiment analysis, and real-time assistance, Avoma helps you close more deals. Yet it can also be useful for managers who want to teach their direct reports how to succeed in internal meetings. 

Pros and cons

Pros	Cons
AI scorecards and autoscoring	Rapid playback speed sometimes misses words
Keyword search alerts	Occasional minor bugs

Pricing

• Free: No charge for viewers, listeners, and collaborators 
• Startup: $19 per user per month, billed annually; $29 per user per month
• Organization: $29 per user per month, billed annually; $39 per user per month 
• Enterprise: $39 per user per month
• Add-ons: Starts at $19 per user per month

Features

• Scheduling capabilities, from access scheduling to group scheduling
• Meeting recording
• Tool to upload pre-recorded audio or video files
• Transcription and AI notes
• Conversational AI and automatic scorecard
• Integrations with CRM, video conferencing, and dialer tools

tl;dv is an AI meeting assistant that automatically summarizes and takes notes of your meetings. It automates the capture of crucial information, transcription, and summarization in over 30 languages, breaking down barriers for global teams. 

Most notably, it includes a full range of features to help UX and product teams build better products more quickly. For example, it can automatically capture customer feedback and feature requests from sales meetings and send them to the product team.

Product design

tl;dv makes collaborating on product development easier by allowing you to share snippets of product conversations and customer research calls within your team. You can also tailor notes to your team’s needs, whether you’re running user interviews, product reviews, or post-sprint reflections. Its AI keyword and topic identification tool also helps you analyze customer calls to gain insight into their specific wants, letting you create feedback-driven products.

Why I picked tl;dv

I recommend tl;dv for UX and product teams looking for an AI-powered meeting assistant that aggregates user feedback effortlessly. I like how the platform automatically compiles user pain points, highlights user requests, and identifies usability issues from your online meetings. You can also spot trends instantly, helping product teams determine recurring themes, bugs, and new feature opportunities without going through hours of recordings.

Pros and cons

Pros	Cons
More than 30 languages supported	No free trial for Pro plan
Generous free plan	Limited features compared to other tools

Pricing

• Free: No cost for small teams and individuals
• Pro: $18 per user per month, billed annually; $29 per user per month
• Business: $39 per user per month, billed annually; $65 per user per month
• Enterprise: Custom quotes

Features

• Transcribe and summarize in more than 20 languages
• Spot trends in customer conversations
• Capture customer feedback and feature requests
• Combine clips into reels
• Embed recordings and clips to WordPress and Notion
• Automatic speaker recognition

Fathom is a free AI meeting notetaking tool that can record, transcribe, highlight, and summarize your meetings with no usage limitations. It works with Zoom, Microsoft Teams, and Google Meet, and integrates with tools like HubSpot, Salesforce, and Zapier to enable the automatic transfer of meeting notes to these systems.

Although the free plan should suffice for most users, the company offers a Fathom Premium plan and team additions that can perform advanced AI summaries and AI-triggered actions. You can try Fathom Premium for free for 30 days.

Product design

I liked the clean user interface and found the meeting summaries to be accurate and concise. What surprised me most about Fathom’s AI note-taking capabilities was how quickly it generated a summary with time stamps from the video call. In the demo, the summary outline was ready in less than 30 seconds. Action items are also automatically captured and saved on the sidebar, making it hard to forget them.

Why I picked Fathom

Unlike competitors, Fathom provides unlimited recording and transcription even on its free tier, making it an ideal choice for users and teams on a budget. I’m also impressed with how simple and intuitive its user interface is, only requiring very minimal setup and letting you highlight and annotate during meetings easily. Fathom also automatically syncs notes and tasks to CRMs and other tools, which saves a significant amount of time on manual data entry.

Pros and cons

Pros	Cons
Generous free plan with no usage limits	Zoom integration could be improved
Meeting summaries within 30 seconds	No option to upload a recorded meeting

Pricing

• Free: Ideal for personal use
• Premium: $15 per user per month, billed annually; $19 per user per month
• Team Standard: $19 per user per month, billed annually; $29 per user per month
• Team Pro: $29 per user per month, billed annually; $39 per user per month

Features

• CRM sync (HubSpot, Salesforce, and Close)
• Okta SSO/SCIM integration
• Searchable repository for calls
• Unified view of all conversations with customers
• Keyword alerts

OtterPilot by Otter.ai is an AI-powered meeting notetaker assistant that provides transcription and collaboration features. It integrates with popular tools and automatically joins your Zoom, Microsoft Teams, and Google Meet meetings when you connect it to your Google or Outlook calendars. The platform also allows you to create smart voice notes that combine audio, speaker identification, inline photos, and key phrases, enabling easy sharing and collaboration.

Product design

OtterPilot is capable of transcribing both in-person and virtual meetings. It can be used for various purposes including transcribing interviews, meetings, lectures, and podcasts, and works for audio and video files, as well as YouTube. To save you time, the tool will also provide AI-powered summaries of the transcription, condensing as much as an hour of conversation into a 30-second brief.

Why I picked OtterPilot

OtterPilot is best for enabling you to interact with meeting content through a chat interface, allowing you to ask questions and get answers about discussions, decisions, and action items. In exploring the free version, I found the in-app AI chatbot helpful. It could summarize calls from last week, tell me the status of a deal, and even help me prepare for a meeting. I also found the user interface to be self-explanatory and the platform easy to navigate.

Pros and Cons

Pros	Cons
Exportable audio, text, and captions	Sales tool only available to enterprise users
Supports mp3, txt, pdf, docx, srt, and bulk export	Limited language support

Pricing

• Basic: Up to 300 monthly transcription minutes
• Pro: $8.33 per user per month, billed annually; $16.99 per user per month
• Business: $20 per user per month, billed annually; $30 per user per month
• Enterprise: Quote available upon request

Features

• Automatic transcription
• Automatic sync of audio/video files from Dropbox
• Recording and playback capabilities
• AES-256 encryption for real-time content
• Search and keyword analysis
• Auto-sends meeting summaries to attendees

Sembly is an end-to-end meeting assistant that transcribes, takes notes, and generates insights for your professional meetings. This platform helps with your scheduling because it syncs with your Outlook or Google calendar, and you can permit it to automatically join all of your calls without downloading or installing any software. I found this automatic record feature of Sembly to be very helpful, as it saves users significant amount of time.

Product design

Sembly identifies key items in the discussion, such as actions, decisions, issues, risks, events, or requirements, and summarizes them into a neat paragraph at the top of the notes. This feature helps you get the gist of what was said and decide without reading through the entire text. It also allows you to generate deliverables like sales proposals and project plans based on the meeting content, which you can export to Word or PDF. 

Why I picked Sembly

I chose Sembly as the top option for users who want to transform meetings into comprehensive, actionable, and shareable summaries and minutes. I like how Sembly’s notes aren’t just basic summaries but are detailed and structured documents that capture key aspects of online meetings, from decisions to action items.

Pros and cons

Pros	Cons
Offers meeting notes with AI summary	Professional plan limited to one member
Supports over 40 languages	Some recordings available only to Team and Enterprise plans

Pricing

• Personal: Four-hour record limit and a one-hour monthly upload limit per user
• Professional: $10 per month for one user, billed annually; $15 per user per month
• Team: $20 per user per month, billed annually, or $29 per user per month
• Enterprise: Custom quotes

Features

• Integrates with task management tools such as HubSpot and Zapier
• Works with Zoom and other meeting apps
• Record and transcribe capabilities
• In-depth meeting notes
• Voice identification capability

4 key features of AI meeting notetaker assistant software

While AI-powered meeting assistants vary in how they implement various features, the key features across most tools include meeting notes, action item tracking, integration with third-party services, and intelligent meeting search.

Meeting notes and transcript

Meeting notes are a core component of AI meeting notetaking assistant software, as these tools help you remember important details from your meetings and any action items that you or other team members need to complete before the next meeting. The transcription feature helps you capture every word spoken and creates a searchable record to refer to later.

Action item tracking

AI meeting assistants can track action items assigned during meetings and remind participants to complete them. Some software may even integrate with project management tools or task trackers to streamline this process. For example, Sembly and MeetGeek integrate with task and project management tools.

Integration with third-party services

Integration with third-party apps is an important feature to consider when selecting an AI meeting notetaking assistant. Syncing your AI meeting assistant tool with Calendar apps like Google and Outlook and video conferencing software like Zoom, Google Meet, and Microsoft Teams allows it to join your meetings and automatically take notes. Just be aware that not all AI meeting assistants integrate with all video conferencing tools. You always need to verify that your selected tool can connect with your company’s existing software and tools.

Intelligent meeting search

AI-powered intelligent meeting tools allow you to use keywords to search through your AI meeting assistant’s past meeting notes, documents, and recordings to retrieve relevant information, which eliminates the need for manual searching.

AI meeting notetaker assistant use cases

AI meeting assistants support organizations and people in documenting and streamlining group talks by summarizing key points, recording action items, and ensuring that important information is readily available. These technologies have a wide range of practical applications, such as automating administrative work and enhancing communication.

Business use cases

• Sending real-time meeting minutes: AI meeting assistants can transcribe and summarize talks in real time, allowing team members to obtain meeting minutes right after the session. This ensures that nothing is forgotten and that all stakeholders, even those unable to attend, are on the same page.
• Capturing real-time lectures: AI systems can capture significant points during training sessions, webinars, and corporate presentations, creating a detailed record for attendees to study later. This enhances knowledge retention and facilitates onboarding or staff development initiatives.
• Summarizing meeting materials and notetaking: AI assistants can reduce lengthy conversations into concise overviews highlighting the essential points, decisions, and next steps. This saves time when manually checking recordings or written notes.
• Creating and monitoring action items: AI can identify and assign tasks or assignments agreed upon during the discussion, including deadlines and reminders to guarantee responsibility. This streamlines project management and helps teams stay on target.
• Organizing meeting notes and research: Meeting assistants can organize notes by subject or agenda, and link them to pertinent papers or past talks. This establishes a consolidated knowledge repository, making it easy to find specific information when needed.
• Tracking meeting progress: By analyzing recurring meetings, AI can track long-term project progress, identifying accomplished tasks and remaining issues. This encourages transparency and allows leaders to evaluate the success of talks over time.

Personal use cases

• Creating data visualizations: AI programs can convert spoken words or audio recordings into flowcharts, idea diagrams, and mind maps. This improves knowledge by visualizing concepts, encouraging creative inquiry, and allowing for collaborative brainstorming from many viewpoints.
• Repurposing content: Meeting insights can be repackaged for various uses, including blog entries, social media updates, and presentations, letting you make the most of the material shared in meetings for entertainment, education, or archive purposes.
• Analyzing sentiments: AI assistants can judge the tone and mood of communication by allowing users to better understand team morale or emotional dynamics during meetings. This is especially effective for increasing communication and proactive conflict resolution.
• Converting handwriting into digital text: AI systems can digitize and organize handwritten notes collected during meetings, making them easier to edit, share, and save, and removing the need for human transcription.
• Personalizing content and learning recommendations: Based on meeting conversations, AI can offer personalized resources or action plans, such as articles, videos, or training courses that are specific to your interests or roles.
• AI-powered summaries and categorization: AI can generate summaries and organize them by theme or priority, allowing you to easily return to certain topics while ensuring that important information is readily available for future use.

How I evaluated and tested AI meeting notetakers

To determine the best AI meeting notetakers, I evaluated each tool across five key categories: transcription accuracy, action item recognition, summarization quality, ease of use, and cost. From there, I divided each category into weighted subcriteria and assigned an overall score out of five to determine the winner for each category.

To thoroughly test the AI meeting notetaker platform, I signed up for a free plan or subscribed to a paid plan to use each tool. I also evaluated them by conducting in-depth research, including reading customer reviews, analyzing case studies and testimonials, and studying website and product documentation.

• Transcription accuracy (30 percent): To measure the scores for this category, I assessed each tool’s ability to accurately distinguish between multiple speakers and ensure that transcripts closely match the actual spoken content. 

Criteria winner: Avoma

• Action item recognition (20 percent): For this category, I looked into how each AI notetaker identifies and extracts action items, tasks, and decisions from meeting content with precision. I also gauged if the platform has a contextual understanding of different cues to differentiate action items from general discussions.

Criteria winners: Fireflies.ai

• Summarization quality (20 percent): I checked how each tool summarizes lengthy meetings into clear, actionable highlights without losing the overall context. I also considered how it breaks down content into sections for easy topic organization. 

Criteria winners: Fathom and tl;dv

• Ease of use (15 percent): For ease of use, I observed how simple it is to set up the tool, connect with meeting platforms, and navigate the features. I also considered how clean and user-friendly the interface is, especially for those with no prior experience.

Criteria winners: Fireflies.ai

• Cost (15 percent): I considered each tool’s affordability in terms of its starting price and whether it offers a free forever plan or a free trial.

Criteria winners: Fathom

FAQs

Bottom line: The best AI meeting notetaker enhances productivity

The best AI meeting assistant tools enhance productivity and efficiency in meetings. However, be aware that these platforms vary considerably from app to app. Though it may look like they offer the same value proposition and capabilities on the surface, accuracy can vary greatly between different providers. All the tools I reviewed offer free plans, which is a good starting point. Sign up for a free plan and use it to get a feel for whether the tool will meet your needs.

Read our guide to AI sales tools for a deeper understanding of the software being used by the sales and marketing teams at leading companies.